Retailing PROCEDURES
Job List Of a Merchandiser
INQUIRIES
1. On admitting an inquiry (s s) the merchandiser must prepare a canon and incontinently forward all information to 3 manufactories from the approved manufactory list for pricing.
2. The merchandiser must make sure that the manufactory specializes in the item being priced and has worked with the account anteriorly.
2a. Selection of supplier should be grounded on their antecedent performance, edge, delivery,etc.
3. If it's a new account either the merchandiser must agitate the inquiry (s s) with thedept. head before consigning out the inquiry (s s).
3a. In case of a new manufactory, a manufactory evaluation should be conducted as per the set ethics. Only Synergism Sourcing approved manufactories can be used for pricing, sample,etc.
QUOTING PRICES
1. Prices must be consigned within 1-2 days of admitting the inquiry.
2. All enquires must be entered in to the new development breadth.
3. Grounded on the fewest price the merchandiser must order proto sample. Min. 2 pieces must be ordered. One sample for the account and one office sample.
4. Before quoting any prices to the account. The merchandiser should get all prices approved by the Head of Merchandising or Managing Director.
5. If renegotiation is wanted either involve the dept. head, Head of Merchandising and Managing Director so that the relaxed prices are polished with the workshops.
6. Final quoted price must be streamlined on the new development stretch.
PROTO SAMPLES
Upon score of buyer ’s specification, a thorough check should be conducted for ultraprecision. Reap explanation from punter for anything considered vague.
Forward the specification stretches/ Pattern to the tagged supplier with all the explanation of specifications& ramifications on as& when took warp& update records.
Secure timely unattainability of fabric.
Follow-up with the supplier to supply the sample terminating within 2 days for strange accessories& fabrics, in case of imported points maximum 12 days.
Upon ticket of the sample from the supplier fully check the styling, dimension (if if any), stitching, quality of the fabric, fabric construction/ GSM, hand feeling, washing standard, finishing of the sample& accessories if any& cinch compliance of the samples as per client ’s specifications.
The departmental head will give final blessing.
At least 3 pieces of each sample should be developed. One for merchandisers, one for the client& bone for the suppliers for coming references.
Prepare Proto Sample Checking Expanse& attach with the list (Format Format Attached).
Put fittingly filled sample card on the sample, format enclosed.
Forward the samples as& when admitted base& advise account therefore with all the details of dispatch.
Follow with the accounts for approbations/ analysis.
Once approved, advise supplier as well as Head of Quality Control.
Update Order Checklist, format enclosed.
Update the excel breadth therefore, format enclosed.
ORDER PLACEMENT
Once an order is placed the commodities administrant should fill out a PO canon.
All missing information with commendations to the PO will be advanced to the account within 1 day of admitting the PO.
A complete PO package must be prepared and shipped to the plant within 24 hours of account of order from guest with a duplication ofP.O. to Commercial Department.
Prepare a projected output plan& further the same to the Head of Quality Control& to the akin supplier. The schedule should comprise of awaited dates for fabric Quality Check, ILC, IPC, MPC&FRI.
Prepare a projected sample plan& nurse the same to the kindred supplier with a replica to the Head of department.
3a. PO PACKAGE FOR Works
A new PO package for the works must include the following
(i i) Original PO spread.
(ii ii) Spec. Sketch and workman spread.
(iii iii) Color print artwork, lab dip, original fabric slip and original trim card.
(iv iv) Original sample (If If available)
Within 1 day of tab of a new order the goods executive must call for apre-production internal meeting. The following people must attend this meeting
(a a) Head of Operation.
(b b) Goods Executive.
(c c) Acct. Allied Merchandiser.
(d d) Head of QADept.
(e e) QA Personal.
(f f) Internal QA Personal.
At the meeting the merchandiser will issue all information with felicitations to the order. This information includes
(v v) PO waste reproduction.
(vi vi) Spec waste with all kindred information.
(vii vii) Lab dip card, print artwork, trims card,etc.
(viii viii) Original fabric slat (If If available)
(ix ix) Proto sample.
LAB DIP/ PRINT STRIKE OFF
Follow up with our punter for lab dips if necessary.
Upon ledger of the lab dips from the client, incontinently pack a replica to the supplier.
Follow-up with the supplier for prompt delivery of lab dips hindmost within 5 days.
Draw maximum ciphering of lab dips from the supplier ’s minimum 3 per color.
Upon token of lab dips from the supplier, match lab dips against client specifications via visual test or if demanded by the client via lab test.
Receive Lab Dips Format Extent from our Lab& attach with the list, format attached.
Head of department will give the final approbation anterior dispatching the samples to the buyers.
Forward the lab dips to the account along with the lab test report on as& when admitted bottom. Make sure the buyer receives the lab dibs as per their demand.
Follow with the accounts for approbations/ analysis.
On approbation inform supplier.
Update Order Checklist, format enclosed.
Update the excel field therefore, format enclosed.
SIZE SET SAMPLES
Follow-up with the supplier for prompt delivery of Size Set options with factual fabric, maximum 4 days for foreign fabric& outside 12 days for imported fabric.
Realize 2 sets of samples of all sizes from the supplier. One for merchandisers& one for the punter.
Upon figure of samples from the supplier, match these against punter specifications& play-by-play.
Fully check the styling, proportion (if if any), stitching, quality of the fabric, fabric construction/ GSM, hand sense, washing standard, finishing of the sample& accessories if any.
Prepare size set format reach& attach with the roll, format attached.
Head of department will give the final imprimatur precedent transferring the samples to the buyers.
Forward the size set options to the patron ’s on as& when took keystone.
Ice that buyer receives the samples as per their precise condition.
Forward one or two pieces to the Head of Quality Control.
Follow with the accounts for approbations/ analysis.
Upon invoice of approbation advise supplier& Quality Control Head.
Update Order Checklist, format enclosed.
Update the excel breadth therefore, format enclosed.
Acquire concrete affair schedule from the supplier. Make sure the schedule is in accord with the load date.
SAMPLE ACCESSORIES
Follow up with the client for sample accessories, if demanded.
Upon voucher of buyer ’s accessories, a thorough check should be conducted for exactness. Earn explanation from client for anything considered vague.
Upon voucher of the accessories from the client, foster the same to the supplier on as& when admitted cornerstone.
Mills will be responsible for the selection of accessories supplier. We should encourage no cognate recommendations to the mills.
Follow-up with the supplier and quality control for prompt delivery of accessories for domestic maximum 4 days for imported most 12 days.
Get 4 sets of samples of all accessories with at least 3 different options from the supplier. One for merchandisers, one for the guest, one for the quality control,& one for the suppliers for unborn references.
Upon document of samples from the supplier, match these against punter specifications.
Fully check with the original/ instructions took from the buyer, artwork, color, quality, sewing allowance, bar law, price ticketsetc.
Prepare accessories format waste, format attached.
Head of department will give the final OK previous transporting the samples to the buyers.
Prepare at least 2 unity trim/ accessories cards. One for buyer& bone for merchandiser.
Forward the accessories to the punter ’s on as& when took warp.
Insure that buyer receives the samples as per their precise needful.
Follow with the patrons for imprimaturs/ play-by-play.
After imprimatur advise the supplier therefore.
Update Order Checklist, format enclosed.
Update the excel spread therefore, format enclosed.
PRE-PRODUCTION SAMPLES
Follow-up with the supplier for prompt delivery ofpre-production sample outside 2 days.
Procure 4 sets ofpre-production samples from the supplier. One for merchandisers, one for the account, one for the quality control,& one for the suppliers for coming references.
Pre fruit sample in all size sets should be available to the merchandisers at least 5 days before the beginning of concrete fruit.
Upon ledger of samples from the supplier, match these against client specifications.
Fully check the styling, extent, stitching, quality of the fabric, fabric construction/ GSM, hand sensation, washing standard, finishing of the sample& accessories.
Prepare PP sample format extent, format attached.
Head of department will give the final blessing foregoing packing the samples to the buyers.
Forward the pre-production sample to the patron ’s on as& when took root.
Ice that buyer receives the samples as per their precise need.
Follow with the patrons for imprimaturs/ exposition.
Once approved advised the supplier.
Update Order Checklist, format enclosed.
14. Update the excel length therefore, format enclosed.
DYE LOTS
Follow-up with the supplier and quality control for the delivery of stain lot.
Dye Lot should be available (6 6 X 6, for every roll) to the merchandisers at least 5 days before the onset of true work.
Upon ledger of samples from the supplier forward the same to lab for lab test& match these against punter specifications.
Fully see the color standard, color fastness, loss, GSM/ construction, hang sense, fabric quality, stitching stress, Lycraetc.
Take Dye Lot sample format spread from lab, format attached.
Head of department will give the final OK preceding transmitting the samples to the buyers.
Update Order Checklist, format enclosed.
Update the excel spread therefore, format enclosed.
BULK ACCESSORIES
Follow-up with the supplier for the delivery of bulk accessories.
These accessories should be available to the merchandisers at least 5 days before the nascency of true work.
Upon figure match these against punter specifications.
Fully check the accessories color& quality of trim against buyer ’s play-by-play.
Prepare Bulk Accessories format stretch, format attached.
Head of department will give the final OK preceding transmitting the samples to the buyers.
Update Order Checklist, format enclosed.
Update the excel stretch therefore, format enclosed.
Handiwork
Once sample is completed Head of concern Merchandiser on the order cue to the Head of Quality Control along with the approved sample& a clone of projected handiwork schedule. Make sure the cue is encouraged at least 5 days before commencement of effective handiwork.
A meeting should be conducted between the Head of Merchandising Department, Concern Merchandiser, Head of Quality Control& Quality Control Officer ( Handiwork) arguing all the details of order.
Capture an instruction expanse covering all the required information from the quality control officer& authorize.
Make sure any new analysis are added into the instruction expanse.
Regular follow up should be made with the suppliers& Quality Control regarding the status of handiwork.
Make sure the Quality Control Department conduct all the challenged checkupsi.e. Fabric Quality Testing, ILC, IPC, MPC& FRI for every order. For large volumes make certain, there are additional than 1 MPC being conducted by the quality control.
Capture day-to-day handiwork status from Quality Control& encourage the same to IT for modernizing the Web Point last by 1100 every morning.
Get reports of all the review conductedi.e. Fabric Quality Testing, ILC, IPC, MPC& FRI for every order from quality control& keep a facsimile for record.
Visit the supplier at least during one review.
Make sure that FRI is conducted at least 2 days before the boatload date.
Once FRI is OK, inform buyer.
Update Order Checklist, format enclosed.
Update the excel length therefore, format enclosed.
Boatload/ Salesclerk SAMPLES
Inform Head of Quality Control for Shipment Sample.
Get 2 sets of boatload samples from the Quality Control Department of all sizes covering all colors or as specified by the Guest. One or two pieces to be furnished to concerned Merchandiser& all remaining to Manager Administration. In case where buyer requires load samples enter one complete set from Quality Control.
Load samples should be available to the merchandisers the ensuing day ofFRI.
Upon voucher of samples, conduct a thorough check& match these against guest specifications.
Fully check the getup, styling, stitching, fabric quality, fabric construction/ GSM, hand sensation, washing standard, finishing,& accessories.
Prepare Ballast sample format spread.
Head of department will give the final approbation.
Merchandiser's are challenged to give in writing to QC Head with a carbon to Head of Operations& their departmental head the name of our accounts to whom we ordinarily consigned package sample.
Notwithstanding, cultivate the package sample to the account ’s on as& when admitted bedrock, If claimed.
Guarantee that buyer receives the samples as per their precise must.
Forward one set of freight samples to administration department.
Keep remaining samples in the department for coming use& maintain a register.
Update Order Checklist, format enclosed.
Update the excel expansion therefore, format enclosed.
DELIVERY& COMMERCIALDEPT.
Regular follow-up is essential to
Guarantee goods are handed over to the forwarder.
Guarantee the forwarder books space/ flight for timely delivery of goods.
Guarantee staffing of goods is conducted.
Guarantee the date of departure is as per the booking.
Bag vessel/ flight details from corporate department& advise buyer.
Admit acknowledgement of goods from buyer.
Update Order Checklist, format enclosed.
Update the excel distance therefore, format enclosed.
Confirmation
Conduct regular follow up with corporate department& supplier for the timely delivery of all the below mentioned documents to the buyer.
(a a) Filling List
(b b) Corporate Check
(c c) GSP
(e e) Annexure III for Mexico Shipment (must must be garnered 1 month former weight)
(f f) Country of Origin Certificate attested from Argentinean Embassy in India for Argentina weight (must must be garnered 1 month former weight)
(g g) Bill of Lading/ Master Airway Bill is shot from supplier ’s bank to buyer ’s bank only.
(h h) Survey Certificate
All these documents are necessitated to be shot to the buyer first via communication or fax& either original via courier.
Enter acknowledgement of documents from buyer.
Hope all the such instruction will help you to grow a real merchandiser.
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