Time and Action (TNA) calendar is one of the most necessary equipment for managing a project. In garment manufacturing, every order is now not much less than a assignment to a merchant. Because from order receiving to order completion contain a wide variety of duties of a range of length and requirement of resources. Few duties come one after some other and others go at the equal time. Like a wide variety of processes, a lot of humans are worried to accomplish an order. Secondly, every order is special in phrases of technique and time demand. So, a unique diagram with well-defined duty is have to for every order to end it earlier than time or on time.
Time and Action Calendar
Normally retailers put together a diagram in a spreadsheet list down key approaches in one column and deliberate date of motion for every tactics is referred to in another. This planning sheet is referred to as time and motion calendar. Once TNA calendar is made, service provider can without difficulty listing down her day by day 'to-do list' for the day and begin doing work one by way of one. According to TNA time table techniques are performed on a day by day groundwork to song whether or not an order is on music or getting delayed.
Now the query is "How to put together a TNA calendar in a given structure for order and How to keep the equal with much less effort?"
prepare a Time and Action calendar?
In this article I have defined two codecs used for time and motion planning - one is for designated scheduling of orders with described duty and some other one is for speedy observe up of the a couple of orders. It is now not that you have to use each the codecs at the equal time. It relies upon on humans - you can use each or one out of two. The most important motive of getting ready and preserving a TNA calendar in to enhance overall performance in managing tactics as per plan. If every stage of an order is managed then most of time you can end an order on time. I have temporarily defined how to enhance these TNA calendar codecs and hold the same.
In first TNA calendar layout (Format 1) planning is made for single fashion with specific tasks, schedules, job accountability and remarks. Steps to be accompanied in the course of making TNA calendar are listed below
1.Create a desk like the above structure (Format 1) in a spreadsheet in your computer. Add header as per your want or simply reproduction the above format.
2.Add important points of the order like fashion name, fashion description, order receiving date, ex-factory date etc.
3.In the column "Key Processes" listing down methods as per your fashion requirement. Go via fashion detailing to become aware of all key strategies to be involved. Few procedures are cited in tech pack and consumer feedback and some techniques to be understood from the fashion (physical sample).
4.Do backward and ahead planning for finding out the deliberate date for the task. Take recommendation from respective branch heads for the potential availability and time requirement for the processes. Then add dates in opposition to the tasks. Where techniques required a couple of days add a deliberate completion date.
5.Note the title of the individual or branch who is accountable for the task.
6.Keep "Actual date of begin and end" column clean all through TNA calendar preparation.
7.Distribute the printed or tender reproduction of closing TNA calendar to all folks you have referred to in "responsibility column.
How to Maintain a Time and Action Calendar?"
From my real-life experience, I observed that it is effortless to make a TNA calendar however preserving the identical is a very tough task. But you have to preserve it on a everyday basis. Otherwise, there is no use of a TNA calendar.
1.Take signature of a accountable man or woman when you distribute TNA calendar to them. It is assumed that as soon as they signal they agree on your plan. So that on later no person suggests disagreement on your plan.
2.Take a print out of every calendar, make a bunch and maintain it on your desk for convenient access.
3.When you make days sketch "To-do lists" refer to the bunch of TNA calendars. At the identical time replace every calendar through marking achieved or no longer performed on the printed copy. Fill the proper begin and give up date for the performed processes.
4.Where you discover some thing is getting delayed notify the respective branch or the man or woman and ask for the cause for delay. And test if the prolong is manageable. If any delayed manner is no longer manageable (complete on due date), subsequent methods will cross forward. In this case you may additionally want to make a new diagram for relaxation of tasks.
5.Update your new sketch in unique TNA calendar.
6.Update your spreadsheet (TNA calendars) at the stop of the day. If each day replace is no longer feasible then do it as per your convenience. But it should be carried out on normal interval.
Second Format
In 2d structure (Format 2) scheduling of a couple of patterns is achieved in a single sheet. It helps you to maintain eye on every order quickly. All key tactics is listed in the header row with columns for begin and cease of the process. Against every fashion you have two rows for deliberate dates and genuine dates for the tasks. This layout reduces no. of sheets when a service provider handles dozens of orders. The distinction is that you do not maintain identify of the accountable people or departments.
The time and motion calendar education and preserving it are equal as the first format. This TNA calendar structure is handier as you want to raise a much less few sheets of printout than preceding one.
If you like to use each codecs then take a print out of the 2d one only. Do all replace and changes on this layout manually. Later replace TNA calendar on your laptop (Format 1) for effortless maintaining.